Privacy policy

Last updated: [date]

This policy explains how Circle37 uses personal information collected through this website.

Who is responsible

[COMPANY NAME LTD] (trading as Circle37), company number [number], [registered address], is the controller of your personal data. Contact us at [email].

What we collect and why

• Project brief form: your name, email, business name, the service you're interested in and your message. We use it to reply and to scope your project. Lawful basis: taking steps at your request before a contract, and our legitimate interest in running our business.
• Free website check form: your website address, email and optional business name. We use it to run the check and send your report. If you tick the box, we'll also send occasional follow-up emails; you can unsubscribe at any time. Lawful basis: your consent, and legitimate interests in responding to your request.
• Technical data: our hosting provider processes limited technical information (such as IP address and browser type) to serve and secure the site.

Automated processing

We use automated tools to prepare replies and reports. A person at Circle37 reviews and follows up enquiries. We don't make decisions about you that have legal or similarly significant effects based solely on automated processing.

Who we share it with

Service providers who help us run the site and communicate with you, such as hosting, database, email delivery and analysis tools: [list providers, e.g. Cloudflare, Supabase, Resend]. They process data only on our instructions. Some may be outside the UK; where so, we use appropriate safeguards. We don't sell your data.

How long we keep it

Enquiries, website check requests and calculator submissions: up to [24] months after our last contact, unless we start working together, in which case records are kept as required for accounting and legal purposes.

Cookies

This website doesn't use analytics or marketing cookies. [Update if this changes.]

Your rights

You can ask us to access, correct or delete your data, restrict or object to its use, or withdraw consent at any time, and request a portable copy of data you gave us. Contact [email]. You can also complain to the Information Commissioner's Office at ico.org.uk.